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Project
Title: Contact
Information:
Outputs
are the products (also called deliverables) of the activities you
plan to do (e.g., a publication, a training seminar, a conference,
etc.). Outcomes
are specific, measurable changes for a target group expected
to occur as a result of the delivery of outputs. Outcomes
are usually specified in terms of changes in attitudes, behaviors,
knowledge, skills, status, level of functioning, etc. For example, as a result of reading and discussing
a publication (output), a target group is changing the way they conduct
their daily work (outcome). Impacts
are the permanent changes that are expected to occur (partly) as a
result of the project. These
changes could happen at the level of the organization (e.g., the way
work is managed throughout the organization is changed), the community
(e.g., the way citizens think about citizenship is changed), or a
larger system (e.g., the capacity of a group of non-profits within
a region to serve the local population is improved). Impacts might include improved conditions, increased
capacity, changes in practices, or policy changes. They take place over a longer-term, typically
occur after the conclusion of a project, and can be difficult to measure. List
and briefly describe the activities you plan to undertake, the outputs
that the will be generated, and how they will relate to intended project
outcomes and impacts. For example:
Evaluation Personnel Methodology Work plan
Communications
Strategy
Project
Participants Budget Relation
to Max Bell Foundation's Mission Referees
This
document provides information to assist:
Line
Item Definitions
Personnel – Gross salary and benefits related to staff on the proposed/funded project.
Benefits include employer EI and CPP contributions, medical
insurance, vacation and sick leave, and retirement benefits.
Contracts – Payments made to consultants and/or subcontractors who provide services
necessary to the project. Include
all expenses reimbursed, including salaries, office expenses, travel, etc. Office Expenses – Expenses which are directly attributable
to the proposed/funded project. Please
document the calculations that lead to this figure. Travel – Project-related travel expenses, including economy class flights, taxis,
hotels, meals, mileage reimbursements, and registration fees. If the applicant/grantee organization has a
standard per diem policy, per diem may be charged to the grant rather
than actual incurred expenses. Communication – All expenses related to the communication
of information about, progress on, and results of the proposed/funded
project. Disbursement/Statement
Periods
The
Foundation typically makes disbursements and requires updated financial
statements each six months. Subsequent
disbursements are made based on satisfactory progress on project milestones
and on receipt of financial statements showing no significant surplus
in the project account. Max
Bell Foundation funds allocation For
many projects, Max Bell Foundation funds in collaboration with other
supporters. The narrative that accompanies the proposed
budget / financial statement should indicate where in the budget /
statement Max Bell Foundation funds will be / have been allocated. Carryover
Funds It
may happen that, for a disbursement / statement period, the amount
of a disbursement exceeds the amount expended on items to which Max
Bell Foundation funds are allocated. If this surplus is more than five thousand dollars,
the next disbursement will not be made until the Foundation receives
an updating statement showing that the surplus has been drawn down. Budget
Variations As
the project progresses, all budget line item variations in excess
of 10% must be approved in advance by Foundation staff.
In the event that a project is under budget near the end of
the grant period, a written request for a time extension may be submitted
to the Foundation to allow sufficient time to expend the total grant. Indirect
Costs The
Foundation supports only those expenses directly attributable to a
particular project. Distribution
of directly attributable costs may, in some instances, require proration. This is acceptable providing there is reasonable
justification given for the method of prorating costs. For example, telephone costs may be a combination
of directly attributable long distance charges and a prorated amount
that is a proportion of the monthly service fee. Rent and other overhead may also be prorated. Separate
Accounting The
grantee should separately account for the Foundation’s grant funds. This should be done through a separate general
ledger account, fund, or cost centre.
The financial statements submitted to the Foundation should
be prepared from this separate account. Supporting
Documentation All
expenditures funded with Foundation disbursements should be supported
by receipt, invoice, salary approval/timesheet, payroll register,
or journal entry documentation. This
documentation should be maintained by the grantee and available to
the Foundation upon request. Max Bell Foundation Sample Budget
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